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“Compliant” and “in good condition” are not the same question.
A fire extinguisher can be perfectly compliant — every service on schedule, every timer fresh — and still be defective, because a real fault was found at the last check. It can also be overdue and completely functional. Most platforms collapse that into one status badge, and one of those two truths disappears. Nova lights them independently, because the gap between them is where people get hurt.
- CONDITION
- Functional
- Caution
- Defective
Functional, Caution, or Defective — derived from every checkpoint on the asset, not from whichever checklist someone last happened to run. A failed check stays failed until it's re-inspected and passes. Nothing quietly clears itself.
- COMPLIANCE
- Current
- Overdue
Every checkpoint carries its own frequency and its own clock. Overdue is tracked per checkpoint so "we inspected it last week" never masks the one check nobody has done in fourteen months.
- RISK
- Low
- Medium
- High
- Critical
You define the risk profile per asset type. Nova cross-references it against live condition and compliance, so your dashboard answers the question that actually drives the day: how many critical assets are defective right now?
No false greens.
An asset nobody has inspected yet reads “No Data” — never “Functional.” Nova will never tell you something is fine on the basis of nothing.
Problems don’t average away.
Roll up a site and Nova reports the worst state beneath it, with counts. Three defective assets on Level 7 stay visible they don’t dissolve into sixty healthy ones on the other floors.
From the warehouse floor to the boardroom.
Field teams log inspections from mobile. Managers track compliance from the web admin. Leadership pulls live reports from the same source of truth. No manual uploads, no version drift.
- Real-time sync between mobile and web
- Configurable check templates per asset class
- AI-assisted asset type & checklist creation
- Compliance reports in one click, exported as PDF or CSV
- Full audit trail — who changed what, and when
Testimonials
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"AssetPool truly does save us time and money. If it was not for AssetPool, one of our biggest clients would have had to shut down their Platinum mine due to an incident. However with a couple of clicks, AssetPool saved the day providing all the necessary compliance reports. I would recommend AssetPool to every business."
Pat Freeme, Owner
Turnkey Solutions -
"An absolute must for our business which focuses primarily on service and maintenance. Allows for ease simplicity in managing and maintaining our clients equipment with speed, accuracy and attention to detail. Tracking my technicians inspections as well as the clients assets makes my job almost effortless. Reduces the risk of mistakes being made. Pictures greatly assist in ensuring faulty equipment can be replaced with like-for-like."
Ross Fuller
Prestige Vent & Blinds -
"AssetPool helps us to maintain the documentation on our metal detectors and Xray machines. This app makes it a lot easier as everything is electronic. We are able to have photos attached to reports. Our customers receive their reports instantly."
Dorain Donnelly
AutoMS -
“AssetPool has been a game changer for our client inspections… The document feature that notifies us a month in advance when internal equipment is due for calibration, or annual inspections has greatly improved our productivity and ensures that we stay on top of our maintenance schedules. We would highly recommend AssetPool to others. The software has vastly improved our productivity and efficiency in managing assets. AssetPool has helped us ensure that our inspections and asset tracking are thorough and well-documented, which has been beneficial for both our clients and internal operations.”
Karrah Guimond
Health & Safety Coordinator -
“This app has made my workload so much easier as I can do double the work I would normally do in a day. It makes life easier and everything you need is in your pocket. This app has also helped us catch problems before they actually become problems. It ensures technicians check every machine diligently, as they can’t move to the next step without completing the first. My clients are happier because they now receive digital job cards."
Chantelle
The Forkman -
"By far the best part of AssetPool is the real-time view of our equipment. I get an email when the job starts and a report as soon as it’s completed. Once a deficiencies has been identified it can be addressed, ensuring that we are ready to get to work at all times. I don’t have to wait to look through paper reports to identify problems. I know right away and our crews don’t have to fill out any extra paper work to identify problems. It’s definitely worth the price. Set-up is easy and the support is fantastic. It make administration so much easier and less time consuming."
Gord Harrison
Fire Chief, Carling Township -
"Since we started with AssetPool it has made our lives easier. We now have less paperwork and I receive all the failed checks in my email."
Abraham
Maintenance Manager - Blue Skies Produce -
"Previously, the audits were done by me when I visited hospitals, or via paper-based checklists done by the hospital staff. Now the audits are done daily, and the monitoring is much more efficient for Head Office and Management Teams at hospital level. It takes less time to do the audits with AssetPool. With AssetPool, training can be done on a specific aspect of a process that failed as identified via the checklists. This is time saving, and much more efficient for staff."
Charline van der Walt
Group Nursing Services Manager / Africa Health Care -
“AssetPool has assisted our business in being professional and efficient with planned preventative maintenance and repair work. Notifications alert us the moment inspections are completed—allowing customers to receive a full report and invoice within the hour. AssetPool has made it easier for our team to do their jobs confidently and keep high-risk sites safe and operational 24/7.”
Leanne Tymvios
Operations Director, Kirk Roth Projects -
“AssetPool has empowered our leadership team to identify recurring issues, assess employee performance, and implement preventive actions more effectively. AssetPool’s digital trail ensures real-time visibility of all inspection records, which has significantly enhanced our ability to comply with FSSC 22000 V6 and OSHA standards.”
Jacques
Chilliweni Cold Storage